Excursion Paperwork

Here you'll find a checklist to assist in completing the Variation to School Routine form required by school administration. Also, a sample letter for parents/guarians, educational outcomes, risk assessment details, supervision and safety notes, and briefing notes for parents and students are all supplied here for download or copying.  

Educational Outcomes

Read Essentials for teachers - a performance and workshop guide, a companion booklet to the festival brochure. There is additional information for teachers in the Teachers tab on the performance and workshop event pages for more detailed Essential Learnings suggestions.  The following broad outcomes may also result from your visit to the festival.

• Lifelong learners by engaging with the expressive and communicative capacities of the performing arts.
• Valued contributors by responding to the interactive learning opportunities at the festival.
• Diverse communities by engaging in a wide range of performance styles and events.

Refer to suggestions on the relevant event pages of the website to prepare for performances and workshops. 

Venue

Information is provided on the venues, transport, parking and services for patrons with individual needs.

Costs

See relevant event pages on the website for performance and workshopcosts. A number of free events and exhibitions will enable you to maximise your time at the festival. 

A Checklist - 10 Steps

Supervision and Safety

Sample Letter to Parents with Permission Form

The content of letters to inform parents about excursions is important. This information is the basis of the parental decision to give permission for the student to attend. Therefore, it must be explicit and provide accurate details to enable parents/guardians to make this decision. Permission slips should be stored in student files as proof of parental permission.  The letter should be presented on official school letterhead. 


This letter is a guide only, based on a sample letter from Education Queensland DOEM.

Risk Assessment

Parent and Student Briefing Notes